Mailing Data Specialist


Responsible custom address lists and mailings to provide for valuable data solutions for internal and external customers.

Essential Duties and Responsibilities:

  • Works closely with other departments to design, formulate, and recommend address lists and/or reporting to support sales efforts.
  • Establishes and maintains quality assurance processes to ensure the accuracy, completion, and delivery of quality data products and services in a timely manner.
  • Responsibilities include data cleansing, offset matching and analyses to obtain optimal mail delivery and postal discounts.
  • Manages vendor relationships, including but not limited to, address list partners, print vendors, Canada Post and the USPS.
  • Manages tracking of departmental job queue within a proprietary job tracking system for accurate reporting and monthly billing.
  • Develops and maintains departmental procedures/documentation and trains team and non-team staff as needed.
  • Performs all other duties as assigned or directed.


  • Minimum 2 years of experience working with Microsoft Access, Excel and database applications required.
  • Knowledge of USPS mailing regulations and experience working with postal software a plus.

Requirements and Qualifications:

  • Strong problem-solving skills, independent judgment and ability to work under self-direction.
  • Detail oriented with a high degree of accuracy.
  • Analytical ability
  • Excellent communication (verbal and written); ability to interface with all levels of personnel and customers.
  • Customer service skills preferably in a client consultation setting.
  • Presentation skills
  • Excellent organizational skills: ability to work with multiple priorities and close deadlines
  • Working knowledge of MS Word and Outlook
  • Advanced knowledge of MS Excel and Access (test administered)
  • BCC or AccuZip software tools: 2 years (Preferred) (test administered)
  • Data conversion concepts: 2 years (Preferred)
  • Data processing programming: 1 years (Preferred)
  • Gathering/analyzing/documenting data requirements: 2 years (Preferred)
  • Postal pre-sort and data hygiene: 2 years (Preferred)
  • Commercial print manufacturing: 1 year (Preferred)
  • SQL or Database equivalent: 1 year (Preferred)

Mailing Data Specialist

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